Agenda for AGM 3rd June 2014 – 18.15 for 18.30 Calvary Church, Viaduct Road

 final version of agenda (2/6/14), the chair’s report is now visible, and Lucy Dunleavy and Cathy Reeves are named as volunteers to help serve and steer the LAT – please notify the chair of any other business before the start of the meeting

1. welcome and introductions

2. policing and licensing

report back and setting policing priorities

report of Kebab Nite licensing hearing – the application for later opening was refused

3. Chair’s report for 2013-2014 and election of officers

chair’s report for past year

– Officers: John Holden (John’s camping) is stepping down as Vice-Chair. Thanks to Mike Hedgethorne for serving as Treasurer this past year.

Two residents/business-people have come forward offering to share the role of Vice-Chair, details to follow. If acceptable to the meeting P.W. is willing to stand for a further year.

Cathy Reeves and Lucy Dunleavy have both volunteered to serve. Lucy writes:

I have lived in Stanley road for 13 years with my family, originally trained as an artist / illustrator and worked in this field for 15 years.

Since having children I retrained and have worked from home as a massage therapist for the last 10 years.

I think it is a very exciting time for the London road area and it is lovely to see it finally being spruced up  and revived.  I would like to like to think that as part of the LAT, we can help form the way that London road is being shaped for the future. I think that bringing councillors, local businesses and contractors face to face with local residents is an important part of local governance and helps ensure any future problems can be resolved at an early stage.


Thanks to Katharine Crompton for taking minutes. She will be getting married on 4th July and leaving for Denmark.

We still lack a Secretary/Note-taker.

4. Community Safety Forum meeting 9th June 16.00

– do we wish to mandate any input to the next meeting?

5. Viaduct Road improvements (held over from previous meetings)

– representatives of University housing and local letting agent have been invited

– there is a new page on the website recording this

6. matters arising and updates

a. further meeting on Stanley Road to be held 12th June 10.00

b. Co-op redevelopment

c. Ditchling Rise Area Residents Association

d. London Road Traders

e. The Level

f. Elder Place murals

g. Portas Pilot

h. Any other business

7. date of next meeting 1st July 2014 (note – no meeting planned in August)

———-  Notes  for reference ———-

Item 3: appointment of office holders. Our current constitution is fairly minimal and flexible on office holders – the idea being that the democratic balance is maintained by the monthly full meetings rather than the big decisions being taken in sub-committees etc.

Quote from constitution:

6. Management

The Group will be managed by a Steering Committee (hereafter called the Committee) which shall comprise at least a Chair and Vice-Chair elected at the Annual General Meeting. Other posts might include Secretary, Treasurer and other Vice-Chairs to share responsibilities


Item 4: The purpose of the Community Safety Forum is:

Richard Barraball has a personal interest and enthusiasm in these matters has offered to attend these meetings (i.e. 4 times a year, to put forward any items which we mandate, and feed back to the LAT a summary of what takes place)

  • The scope and purpose of the CSF is as follows:

To co-ordinate the Council’s functions regarding the police and public safety and to take such action as is necessary, including:

·        making consultative arrangements under the Police Act 1996;

·        drawing up community safety plans;

·        co-ordinating the Council’s functions under the Crime and Disorder Act 1998 including the formulation, with other responsible authorities, of strategies for reducing crime and disorder and the making of child curfew schemes, providing that this shall not include the adoption of the Crime and Disorder Reduction Strategy.

  •  The agenda pack for the next CSF is uploaded here. (you may have to click twice in succession … sorry!)

Agenda for meeting 6th May 2014 – 18:15 for 18:30 Calvary Church, Viaduct Road

[Please note item 7.1 added in after discussion between chair and Richard James of “Save the Rose Hill Tavern” group – apologies for the short notice under unforeseen circumstances]

London Road Area Local Action Team Agenda
Tuesday 6th May / 18:15 for 18:30 at Calvary Church, Viaduct Road

1. Welcome, apologies and introductions –
– we hope to welcome a representative from “Hempworks” London Road.
– apologies from Tim Read.

2. Minutes from previous meeting (April 1st 2014 – please see website)

3. Policing matters and Licensing (if any)

report back from “Stanley Road issues” meeting

Review of our three possible policing priorities for this month. Last month’s were:

    • Graffiti and fly-tipping (plus possible drug dealing) in Stanley Road
    • Shop-lifting in London Road
    • Prevention of intimidating behaviour on London Road

N.B. Licensing – hearing regarding Kebab- Nites

4. Major Item – presentation on plans for public realm and traffic flow in Valley Gardens, and London Road – speaker Jim Mayor, Projects Manager, City Council
Jim will remind us of the form and progress of the Valley Gardens project in the area from St. Peters south to the Pavilion. He will sketch out some of the possibilities for London Road – with the proviso that funding is limited and future decisions will be made by elected representatives.

5. Matters arising and updates

a) Portas Pilot project – Website up and running New business have launched since last meeting. There are some newly empty shops?

b) Elder Place project – update. Fringe events.

c) Co-op redevelopment

d) the Level – AGM was held. Next meeting: Tuesday 20 May 2014, in the MacLaren Pavilion, The Level

e) London Road Traders Association

f) Ditchling Rise Area residents association

g) Open Market -progress, “The Barrows” is/are(?) now being inhabited.

To note:
f) pedestrian crossing timings London Road: – no further feedback

7. AOB.

7.1 “Save the Rose Hill Tavern” – The venue for the planned STRHT meeting is not available so time has been offered by the chair at short notice to discuss this issue at the LAT under AOB . If there is not sufficient leeway within the normal LAT meeting to accommodate all necessary discussion – as is almost certain to be the case – then an optional “after meeting” will be offered. This is not quite what either group was originally planning, but hopefully some positive progress can be made in this way. P.W. 23.00 5/5/14


Any other items, please notify Chair at before the meeting.


Held over: Viaduct Road – pavement cycling, wheely bins, general appearance. To tackle this would need considerable effort and energy e.g. to invite one of the major Letting Agencies– shall we make it an agenda item for June? July?
Dates of next meeting: AGM (?) June 3rd 2014, (June 12th 10.00 am mini-meeting for Stanley Road)